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Areas:
Jobs portfolio
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Simulation & Gaming: +++ |
Memos & portfolio
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NB.
If you do your portfolio in electronic format, |
During your training course, you will be required to write memos. Details are provided below, in Sections 1, 2 and 3.
At the end of your course, you will have to make portfolio, detailed in Section 4, below. The elements can be in English or French, depending on instructions provided in class.
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You will need to write several memos as follows:
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Role |
To |
When to write |
No |
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Memos series a&b |
As coach |
Your candidate, "you" |
After the interview session in which you are coach. |
2 |
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Memos series a&b |
As candidate |
Yourself, "I" |
After the interview session in which you are candidate. |
2 |
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Memos series a&b |
As company |
People in general, they" |
After the interview session in which you are company. |
2 |
| "a" refers to the first series of training interviews; "b": to the second. If your course did not have two series of training interviews, then ignore the letter. You will write the above memos during the course. You will do the memo as learner at the end of the course, and place it in your portfolio (see below). | ||||
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Memo |
As learner |
To your trainer |
For your portfolio, at the end of the course. |
1 |
Make sure that you write your memos exactly as indicated below (e.g., with correct headers, recipients, memo ID, style). Follow the models (templates) below. Failure to do so will result in a lower grade.
From: Your trainer Write memos about your interview experience (do not comment on your or others' level of English). Due date: Bring a copy on paper of your memo to the next class. That is, the class immediately following the class to which your memo refers. In other words, you will write a memo after every interview session. If you are a coach, you should also give a copy to your candidate. Models: Below are models of the memos that you should write Italics give examples of the sort of thing to write; you write your own things. Use the headings given in the notes below; use the correct memo titles and letters - a and b. Use your own layout. Write in the real names of the people concerned (for example, for your candidate); delete indicators such as "your candidate". Do not forget to put in the correct names for From, To and CC. Use FirstName FAMILY NAME format. Language & style: You may write in English or in French or in a mixture of both. Use short phrases and keywords; do not write a book! Focus on the main points, and write concisely. Memos must be typed (using a computer; no hand-written memos). Length: One page maximum per memo; use 1.3 spacing. Use a separator (such as ++++++++++) between each memo, not a new page. Number of copies: The models below indicate the number of copies that you need to make. Archive: Keep an electronic copy, at least until the end of the class. You will need to hand in an electronic copy at the end of the class. During the course, do not send by email to your trainer. Memo numbers: Make sure that you include all header information for each memo, including the title, such as Memo Coach a or Memo Candidate a. For the second series of interviews, use "b", for example, Memo Coach b. If you use your head and the models below, you will have little difficulty. The memos are listed below. |
Use second person.
From: You (coach)
To: Your candidate
(name the person)
CC: Your trainer
Date:
RE: Strong points and improvements that my client candidate should make.
Strong points: (2 to 4)
Aspects to improve and how
RE: Strong points & aspects
for me to improve as candidate;
Based on debriefing with my coach (their name ___)
Strong points: (2 to 4)
Aspects to improve, and how to improve: (3 to 5)
RE: Comments on being an interviewer (or observer)
What general things I learned, from the point of view of a company (interviewer), that candidates should consider before, during and after an interview: (3 to 5 things)
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Soon after the last class of your training course, you will need to put all your memos together into a portfolio and hand them in to your trainer. This section tells you how to do this.
You portfolio file will contain the following elements:
Details of each element are provided below.
1. Cover sheet. The start of your portfolio should be a one-page cover sheet. It will include the following items:
| Session | Date dd/mm/yy |
Present
1 Absent 0 |
Participation level * | Your role | Coach for: Coached by: |
Extra points # | Memo? y=1 / n=0 |
| Start | ------------ | ------------ | ------ | ------ | |||
| A 1 | |||||||
| A 2 | |||||||
| A 3 | |||||||
| Feedback | ------------ | ------------ | ------ | ------ | |||
| B 1 | |||||||
| B 2 | |||||||
| B 3 | |||||||
| Last | ------------ | ------------ | ------ | ------ | |||
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Totals: |
Totals: |
* Levels of participation: 4 Maximum (use only twice);
3 High;
2 Good; 1 Average;
0 Low (or absent)
# These are additional points that you obtained if you were selected as
candidate and as coach of the selected candidate. They correspond to the
extra points indicated on your log sheet.
2. Log sheet. The log sheet (probably pink) that you used to record your class activities. (If your portfolio is electronic, then you will need to scan it.) (Not all courses had log sheets.)
3. Memos. Use the following guidelines.
4. Memo as learner. Write a memo about your experience as trainee in the course. Indications are provided below. (Italics are examples only; you write your own stuff.)
Use person according to proposition.
From: You (learner).
To: Your trainer.
Date:RE: Comments on the job interviews training sessions
Importance
A few words about how important you think job interviews are among all the things that are important in finding a job. Mention three to four other things that are also important. Rank order job interviews and the other things.
Learning
Indicate specific, concrete things that you learned during the course, as follows. Do not say such things as "I learnt to be a better candidate" - you will loose marks! Imagine that these are your answers in a job interview.
Interview things. Two to four of the most important things that you learned about job interviews and you in job interviews.
Personal things. Two to four most important things that you leaned about yourself as a person (irrespective of job interviews).
Learning things. Two to four most important things that you learned about your learning preferences, styles and processes.
Improvements from series A to series B. Two or three things that you think improved from series A to series B job interviews. They can be of any kind.
Behaviour
One to three aspects of your attitude and/or behaviour in class that were positive and/or helpful to others or to yourself.
One to three aspects of your attitude and/or behaviour in class that were negative and/or unhelpful to others or to yourself. For each of the aspects briefly describe (a) how you should have behaved and (b) how you intend to behave in the future.
A short statement about what you think should be done about unruly and /or immature behaviour by some students in class. Do not pussy foot here - be frank and direct.
The course and its organization
Two to four good points
- I liked this because … .
- I liked that because … .
Two to four aspects or ideas for improvement, and how you think that the things would improve the course, such as
- It was difficult in a large group because much of the time we were not active. It would be much better to have smaller groups.
- It is difficult to know how we are exactly in an interview. It would be very helpful to be able to use a video. A video allows one to see oneself more clearly.
- I had this type of difficulty ... . Thus; it would be better to structure the course differently, for example, ...
Other comments
Appendix
Video analysis. Include 4 things here:
A scan of the video analysis form(s) that you used, as candidate, with your coach, to help you analyze the films.
Two or three screen captures extracted from each of the two videos of you (one in the first series, the other in the secopnd series). Choose one shot where your communication (body language) needs improvement, and one shot where your communication (body language) is good.
Say a few words about each shot (between one and three lines, no more). Indicate the date on which you did the video analysis.
Also indicate specific skills in ofthe interviews where you think you made real improvements from the first to the second series of training (simulated) interviews.
LinkedIn. If you have not already built your English profile in LinkedIn, you need to do so before you hand in your portfolio. Include in your portfolio, only the first A4 sized page part of your LinkedIn page (not the whole page); in other words, limit your extract to a maximum of one A4 sized page of your portfolio. Indicate the URL at the top of the page. Your profile must be in correct English. If necessary, get your page corrected.
Ads. Include copies of your job ads that you found and used during the class. Remember to include the URL. No need to include ads other than those that you used in the simulated interviews, nor the ads provided by the trainer.
7. Presentation / film.
Other. To come ...
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++
You will have been told in class whether you should hand in your portfolio on paper or in electronic format.
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Files received after the deadline will be ignored (i.e., will not be considered) and you will get zero.
Do not send a second updated file. Only the first will be considered. So, make sure that it is correct first time.
If you are unsure of something, do these things:
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Peace and survival of life on Earth as we know it are threatened by human activities that lack a commitment to humanitarian values. Destruction of nature and natural resources results from ignorance, greed, and a lack of respect for the Earth's living things... . It is not difficult to forgive destruction in the past, which resulted from ignorance. Today,
however, we have access to more information, and it is essential that we re-examine ethically what we have inherited, what we are responsible for, and what we will pass on to coming generations. Clearly this is a pivotal generation... . Our marvels of science and technology are matched if not outweighed by many current tragedies, including human starvation in some parts of the world,
and extinction of other life forms... . We have the capability and responsibility. We must act before it is too late.
Tenzin Gyatso the fourteenth Dalai Lama.
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