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Notes for courses by
D a v i d   C r o o k a l l

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Final P (p9) è • Up • IUP Com Intro • Overview (p1-p9) • On-the-job P (p7) • Final P (p9) • Material needed •

IUP Com Intro
Overview (p1-p9)
On-the-job P (p7)
Final P (p9)
Material needed

Simulation & Gaming:
An Interdisciplinary Journal



IUP SEDI Communication
Professional presentation
in English

 D a v i d  C r o o k a l l, PhD, Editor,
S&G: An Interdisciplinary Journal

IUP Com Intro
Overview (p1-p9)
On-the-job P (p7)
Final P (p9)
Material needed

Notes for final presentation = p9.

Read this page carefully.
If you miss items, you will get a lower grade.

This page tells you what to do for your final presentation (p9) and, therefore, for at least half of your grade.

You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even ask if you can bring them later!

1. Introduction

Follow the instructions on the grading criteria sheet.  Failure to follow the instructions exactly will result in a lower grade.  Before you arrive at the presentation room, fill in the form.  If your form is not filled in you will be asked to do your presentation at a later date if such is available, if not then no grade.  Write clearly; if your writing is difficult to read, you will loose points.

 You must use the original sheet in coloured paper; no photocopies allowed. No sheet, no grade.

The topic of your presentation can be given to you in an email.  The following notes will help you:

  • Remember to do a good introduction.  Your introduction counts for over 1/4 of the grade.

  • Make your topic come alive; share an experience if possible; get people to feel something about your topic / experience.  If you were proud of or happy about something that you did, do not hesitate to show it; share your experience / feelings.

  • Share, but do not just amble on.  You need a clear structure.  The audience needs to see and hear this structure.

  • You may, if it is based on experienxce, talk as if you azre a company.  Background information about your company or organisation should be kept to the minimum necessary.

Your presentation must last less than 12 minutes.  That is, 11 mins 59 secs or less.  Time for setting up your materials and loading your files is counted in your time.  So make sure that you have everything ready to go.  Quality is more important than quantity.  A good length is between about 11 minutes, including time for questions.

You should leave 1 to 2 minutes for questions at the end.  Do not allow them to go on after your allotted time.  Manage your time well, including the Q&A time.

Remember that the time for your presentation can be changed at the last miunte.

You will be called, unless you volunteer to do your presentation early.  You will not be allowed to leave the room until the whole session is over.

 Show respect for your colleagues.  Once you have done your presentation, do not chat with your neighbour.   If you disturb the audience or the speaker, you will have points deducted.

Notes.  You will not be allowed to have any text, for reasons that you should know.  You may have with you a maximum of one single post card or 1/4 of A4.

2. Procedure

Get a copy of the coloured form entitled Final presentation grading criteria.  You will have been given a copy in a previous class.  The text below is written on the form.  Make sure that you follow the instructions exactly.  For example, practice your presentation at least five times with a friend or family as audience.  Fill in the top of the form before you do your presentation.  Etc.  Here is the text:

  1. Fill in the top part of the form (name, title, etc.).

  2. Consult the notice board and this web site for more instructions; these are important. If the notice on the notice board has been torn off or stolen, then look at the web site:

  3. Do not prepare your presentation without having consulted the board or the web.  To use a computer and video projector, make sure that you follow the instructions on the board or on the web (see below).

  4. Practice your presentation for real at least five times.

  5. On the presentation day, when you get up to do your presentation, hand your sheet to the facilitator.  If the form is not completed, you will not be allowed to do your presentation that day.

  6. Do your presentation.  The points criteria are given below.  No text or memorization allowed.

  7. Immediately after your presentation, get back your form from the facilitator.  You have a few minutes to look at the feedback.  Do not show your form to other people – it is not their business.

  8. Add up the figures and write in the totals.  Do not show your form to other people – it is not their business. Hand your form back to the facilitator.

  9. Hand to the facilitator, your portfolio of documents, details of which are on the notice board or on the web.  Your presentation will not be valid if your portfolio is not complete or not handed in with this form.

3. Audio-visual aids

Projection:  computer.

Slides must be professional.  The minimum requirements are:

  • horizontal,

  • lower case,

  • large font,

  • high contrast,

  • use 5 + 5 rule,

  • impact,

  • clear,

  • sufficient in number,

  • avoid red,

  • adjust exposure & contrast of graphics

  • minimal clicks,

  • no (or few) fancy effects,

  • light (clear) graphics,


  • etc.

See web links for more help on doing your slides and doing your presentation.

It is also a good idea to use appropriate objects.

Instructions for computer files

One single USB drive for the class

  • Before the p9 class, make arrangements for one person to get all the files from everyone in the class and collect them on a single USB drive - in the root directory, which should be empty of all other files.  Start the filename with your family name.

a-v aids

  • Do not include sound and video inside the PowerPoint file.  Rather, keep them as separate files, and toggle to switch between programs.

4. Portfolio & check list

To get a grade for your presentation, you must prepare a portfolio.  This will contain the following elements indicated in the check list below.  Make a copy of this check list and include it in your portfolio.  You will loose points for items that are missing or incorrectly produced.

Note the following:

  • Make sure that your name is on all documents.

  • No plastic covers, no spiral bindings, no staple.

  • Quality is more important than quantity.

  • You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even ask if you can bring documents later!

Check off item below Item to include (in this order)
  Folder.  A simple cardboard file folder = chemise cartonnée, simple, un seul pli).  No plastic covers, no spiral bindings.  Do not write anything on the folder.
  Coloured grade form Final presentation grading criteria (usually, green or blue, sometimes pink).  Do not staple to the other items.

Order of items + staple.
The order of the items as below.
Use a simple staple in top left-hand corner of the sheets
(except the final presentation grade sheet, item above).

  Log sheet (usually pink, sometimes blue).  This is the form that you used in class to record your activities.  Make sure that all lines are filled correctly, according to the instructions.  Add up the points and insert the total on the box at the bottom.  This is the top sheet of the stappled itelms.
  Check list.  A copy of this check list, with all items listed below.  One page maximum.
  p7 feedback forms.  This is the form (probably yellow) that you got back after you did your p7 - your outside presentation.  You need at least two forms filled in by different people.  The forms must carry a stamp of the organization, a signature of the person in charge, and their email and telephone number.  If you did your presentation in a group, make copies for each person in the group.
  Self-feedback sheet.  The form (probably white) on which you wrote down feedback during your class.  Make sure that you keep a copy for yourself, so that you have a reminder when you do presentations later.  You may not have used this in class.
  Copies of your p9 transparencies (PowerPoint slides) in miniature.  Print 6 or 9 slides on a page, as shown below.  PowerPoint will do this for you (go to print and choose 6 slides per page).  An early slide will contain your full name, student ID and your contact information, as well as title, plan, etc.  Do not print one slide on one page; make miniatures.
  p7 handout This is the handout that you gave at the end of your p7.  Usually, no more than one page.  All names of all presenters and contact details.
  p7 slides.  Miniature slides should be printed as in the diagram below, 6 or 9 slides per page.  All names of all presenters and contact details will be on one of the early slides.


  Example of page with 6 slides

Title: Sub-title
My name
My affiliation


Radio 4
World Service





  1. First

  2. Second


 First part

  1. Drawbacks

  2. Advantages











 • IUP Com Intro • Overview (p1-p9) • On-the-job P (p7) • Final P (p9) • Material needed •

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