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Notes for courses by
D a v i d   C r o o k a l l

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Simulation & Gaming:
An Interdisciplinary Journal




professional communication in English

 D a v i d  C r o o k a l l, PhD, Editor,
S&G: An Interdisciplinary Journal

Telecom jobs
Telecom presentations
Final P (p9)

Notes for final presentation = p9

Read this page carefully.
If you miss items, you will get a lower grade.

This page tells you what to do for your final presentation (p9) and, therefore, for at least half of your grade.

You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even ask if you can bring them later!

1. Introduction

Follow the instructions on the grading criteria sheet.  Failure to follow the instructions exactly will result in a lower grade.  Before you arrive at the presentation room, fill in the form.  If your form is not filled in you will be asked to do your presentation at a later date if such is available, if not then no grade.  Write clearly; if your writing is difficult to read, you will loose points.

 You must use the original sheet in coloured paper; no photocopies allowed. No sheet, no grade.

The topic of final presentation is indicated in the list of presentations that you have to do.

Your total presentation time must last less than 15 minutes (or whatever other time is indicated in class).  That is, 14 mins 59 secs or less.  Time for setting up your materials and loading your files is counted in your 15 minutes.  So make sure that you have everything ready to go.  Quality is more important than quantity.  A good length is between 12 and 15 minutes.

You should leave 3 to 5 minutes for questions at the end.  Do not allow them to go on after your allotted time; manage your time well.

You will be called, unless you volunteer to do your presentation early.  You will not be allowed to leave the room until the whole session is over.

 Show respect for your colleagues.  Once you have done your presentation, do not chat with your neighbour.  If you disturb the audience or the speaker, you will have points deducted.

Notes.  You will not be allowed to have any text, for reasons that you should know.  You may have with you a maximum of one single post card or 1/4 of A4, with a few keywords.  This is a professional presentation - therefore, you must do professional looking slides.  Your clothes are also part of your professional presentation!

2. Procedure

Get a copy of the coloured form entitled Final presentation grading criteria.  You will have been given a copy in a previous class.  Make sure that you follow the instructions exactly.  For example, practice your presentation at least five times with a friend or family as audience.  Fill in the top of the form before you do your presentation.

On the presentation day, when you get up to do your presentation, hand your sheet to the facilitator.  If the form is not completed, you will not be allowed to do your presentation that day.

Do your presentation.  The points criteria are on the evaluation form.  No text and no reciting are allowed.

Immediately after your presentation, get back your form from the facilitator.  You have a few minutes to look at the feedback.  Add up the figures and write in the totalsHand your form back to the facilitator during the next change of speaker.

Do not look at other people's forms.  It is none of your business.

At the end of the session, hand to the facilitator, your portfolio of documents, details of which are below.  Your presentation will not be valid if your portfolio is not complete or not handed in in the p9 session.

3. Audio-visual aids

Projection:  computer.  You are encouraged to use PowerPoint 2003 (or a file that is compatible with PowerPoint 2003).  If possible avoid PowerPoint Vista or 2007 or .pptx file format -- convert to 2003.

Slides must be professional.  The minimum requirements are:

  • horizontal,

  • lower case,

  • large font,

  • high contrast,

  • high impact,

  • clear,

  • sufficient in number,

  • avoid red,

  • minimal clicks,

  • no (or few) fancy effects,

  • clear graphics (not dark),

  • etc.

See web links for more help on doing your slides.

Instructions for computer files

One single USB drive for the class

  • Before the p9 class, make arrangements for one person to get all the files from everyone in the class and collect them on a USB drive - in the root directory, which should be empty of all other files.  Start the filename with your family name.

Other a-v aids

  • Do not include sound and video inside the PowerPoint file.  Rather, keep them as separate files, and toggle to switch between programs.

4. Portfolio & check list

To get a grade for your presentation, you must prepare a portfolio.  This will contain the following elements indicated in the check list below.  Make a copy of this check list and include it in your portfolio.  You will loose points for items that are missing or incorrectly produced.

Check off item Item to include
  Folder.  A simple cardboard file folder = chemise cartonnée, simple, un seul pli).  No plastic covers, no spiral bindings.  Do not write anything on the folder.
  Coloured grade form Final presentation grading criteria (usually, green or blue, sometimes pink).  Do not staple to the other items.
  Order of items + staple.  The order of the items as below.  Use a simple staple in top left-hand corner of the sheets (except the final presentation grade sheet).
  Log sheet (usually pink, sometimes blue).  This is the form that you used in class to record your activities.  Make sure that all lines are filled correctly, according to the instructions.  Add up the points and insert the total on the box at the bottom.
  Check list.  A copy of this check list, with all items listed below.
  Self-feedback sheet.  The form (probably white) on which you wrote down feedback during your class.  Make sure that you keep a copy for yourself, so that you have a reminder when you do presentations later.
  Copies of your transparencies (PowerPoint slides) in miniature for your final presentation (probably p9)  Print 6 or 8 slides on a page, as shown below.  PowerPoint will do this for you (go to print and choose 6 slides per page).  The first or second slide will contain your full name, student ID and your contact information, as well as title, plan, etc.
  p7 feedback forms.  This is the form (probably yellow) that you got back after you did your p7 - your outside presentation.  You need at least two forms filled in by different people.  The forms must carry a stamp of the organization, a signature of the person in charge, and their email and telephone number.
  p7 handout.  This is the handout that you gave at the end of your p7.  Usually, no more than one page.
  p7 slidesMiniature slides should be printed as in the diagram below, 6 or 8 slides per page.

Note the following:

  • Make sure that your name is on all documents.

  • No plastic covers, no spiral bindings, use a simple staple in top left-hand corner of the sheets (except the grade sheet).

  • Quality is more important than quantity.

  • You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even ask if you can bring documents later!


  Example of page with 6 slides

Title: Sub-title
My name
My affiliation


Radio 4
World Service





  1. First

  2. Second


 First part

  1. Drawbacks

  2. Advantages











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