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Notes for courses by
D a v i d   C r o o k a l l

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Final P (p9) è • Up • Enrolment (inscription) • Overview (p1-p9) • On-the-job P (p7) • Final P (p9) • Rattrapage •



Up
Enrolment (inscription)
Overview (p1-p9)
On-the-job P (p7)
Final P (p9)
Rattrapage

Simulation & Gaming:
An Interdisciplinary Journal

+++

 

Sciences de la Communication
L3 - LLML602B
Professional presentation
in English

 D a v i d  C r o o k a l l, PhD, Editor,
S&G: An Interdisciplinary Journal

Enrolment (inscription)
Overview (p1-p9)
On-the-job P (p7)
Final P (p9)
Rattrapage

Notes for final presentation = p9.
This section concerns the following courses:  Sciences de la Communication, L3, LL5CO202

NB - Click here for important date changes.

Read this page carefully.
If you miss items, you will get a lower grade.
Use the check list below.

This page tells you what to do for your final presentation (p9) and, therefore, for at least half of your grade.  Dates and times for your p9 session are given on the timetable page.

You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even think of asking if you can bring them later!

Remember that you must attend the class for the full duration of the class, usually 4 hours.

This page contains four sections.  Read all four carefully!

1. Introduction

Follow the instructions on the grading criteria sheet.  Failure to follow the instructions exactly will result in a lower grade.  Before you arrive at the presentation room, fill in the p9 form.  If your form is not filled in you will be asked to do your presentation at a later date if such is available, if not then no grade.  Write clearly; if your writing is difficult to read, you will loose points.

 You must use the original sheet in coloured paper; no photocopies allowed. No sheet, no grade.

The final presentation is about your internship (work placement; training period; on-the-job training).

  • Tell your personal story, make it come alive.  Share your experience.  However, do not just amble on.  You need a clear structure.  The audience needs to see and hear this structure.  Tell about your experience, what you did, what you liked or disliked, the people, etc.  Get the audience involved; help them appreciate your experience.

  • You can also follow a theme (such as "Problems in Journalism") if it clearly includes your experience.

  • Background information about your company or organisation should be kept to the minimum necessary for understanding where you worked.

  • Remember to do a good introduction.  Your introduction counts for over 1/4 of the grade.

  • Bring your internship alive; share your experience; get people to feel something about your experience.  If you were proud of or happy about something that you did, do not hesitate to show it; share your experience.  If something interesting or funny happened (and that is not frivolous), recount it; share your experience.

  • Make your slides simple and sober, but with good impact.  Bring relevant objects to show (poster, magazine, flyers, equipment, recordings, etc.).

Your presentation must last less than 10 minutes.  That is, 9 mins 59 secs or less.  Time for setting up your materials and loading your files is counted in your ten minutes.  So make sure that you have everything ready to go.  Quality is more important than quantity.  A good length is between seven and nine minutes.

You should leave 1 to 2 minutes for questions at the end.  Do not allow them to go on after your allotted time; manage your time well.

You will be called, unless you volunteer to do your presentation early.  You will not be allowed to leave the room until the whole session is over.

 Show respect for your colleagues.  Once you have done your presentation, do not chat with your neighbour.  If you disturb the audience or the speaker, you will have points deducted.

Notes.  You will not be allowed to have any text, for reasons that you should know.  You may have with you a maximum of one single post card or 1/4 of A4, with a few keywords.  This is a professional presentation - therefore, you must do it in a professional manner, and with professional looking slides.

2. Procedure

Get a copy of the coloured form entitled Final presentation grading criteria.  You will have been given a copy in a previous class.  Make sure that you follow the instructions exactly.  For example, practice your presentation at least five times with a friend or family as audience.  Fill in the top of the form before you do your presentation.

On the presentation day, when you get up to do your presentation, hand your sheet to the facilitator.  If the form is not completed, you will not be allowed to do your presentation that day.

Do your presentation.  The points criteria are on the evaluation form.  No text and no reciting are allowed.

Immediately after your presentation, get back your form from the facilitator.  You have a few minutes to look at the feedback.  Add up the figures and write in the totals.  Hand your form back to the facilitator during the next change of speaker.

Do not look at other people's forms.  It is none of your business.

At the end of the session, hand to the facilitator, your portfolio of documents, details of which are below.  Your presentation will not be valid if your portfolio is not complete or not handed in in the p9 session.

3. Audio-visual aids

Projection:  computer.  The computer is a PC (not a Mac; you cannot use a Mac).  You must use PowerPoint 2003 (or a file that is compatible with PowerPoint 2003).  Do NOT use PowerPoint Vista or 2007.  You may be able to use Impress, from Open Office.

Slides must be professional.  The minimum requirements are:

  • horizontal,

  • lower case,

  • large font,

  • high contrast,

  • high impact,

  • clear,

  • sufficient in number,

  • avoid red,

  • minimal clicks,

  • no (or few) fancy effects,

  • clear graphics (not dark),

  • etc.

See web links for more help on doing your slides.

Instructions for computer files

Versions:  The computer in the room may have PowerPoint.  The room H201 does not - if you can believe that.

Make sure that your PowerPoint file will work on 2003.  If you use a later version of PowerPoint or Open Office to make your slides, you need to save the file as PowerPoint 2003.  The computer does NOT have Word or any other program for projecting transparencies.   If you do not use PowerPoint, but Open Office, make sure that the file will also work with PowerPoint.  If possible make several copies, each with a different format, and one or two including the PowerPoint reader included in your file.

You can download OpenOffice from here:  www.openoffice.org/

You can download PowerPoint Viewer from here:  Download PowerPoint Viewer

www.microsoft.com/downloads/details.aspx?familyid=428D5727-43AB-4F24-90B7-A94784AF71A4

For OpenOffice users, make sure you save your file in 2 formats:

  • one for PowerPoint 2003,

  • the other for OpenOffice.

For PowerPoint users, make sure you save your file in two formats:

  • one in PowerPoint 2003 (not 2007),

  • one including the PowerPoint Viewer inside the file.  To do this in PowerPoint 2003, click on "file", then on "pack and go", and then follow the instructions.  If the Viewer is not on your computer, it may ask you to download it from the MS web site.

In any case, if you use uncommon fonts, always embed your fonts in your file.  Common fonts are Ariel and Time Roman.  For H201, all others are uncommon!

Media:  You may bring your file on a CD or in a USB drive.

  • USB drive.  This is the best solution.  Load your file directly from the USB drive.  Remember that the time for installing this is counted in your 10 minutes.  Make sure that your USB drive installs easily and quickly.

  • CD.  Load your file directly from the CD.  If you burn a RW (re-writable) CD, you will not loose your CD for one file.  Remember that the time for loading this is counted in your 10 minutes.

Your own computer:  If you prefer to bring your own portable computer, you must arrive 20 mins before the start of the session, in order plug it in and boot it up before the class starts.  If it does not work immediately, you will not be allowed to use it.  There will be no time to configure it.  If it does not work well, you will loose points.

You cannot use a Mac, even if it is your own Mac.  You can transfer your Mac PowerPoint file to a USB drive, and then use it in the PC.

Other a-v aids

  • A sound player may be available, but check first.  Possibly, also a DVD player and screen.  If you use sound or film, make sure that the sequences are very short.

  • Do not include sound and video inside the PowerPoint file.  Rather, keep them as separate files, and toggle to switch between programs.

4. Portfolio & check list

To get a grade for your presentation, you must prepare a portfolio.  This will contain the following elements indicated in the check list below.  Make a copy of this check list and include it in your portfolio.  You will loose points for items that are missing or incorrectly produced.

Check off item Item to include, in the order below:
  Folder.  A simple cardboard file folder = chemise cartonnée, simple, un seul pli).  No plastic covers, no spiral bindings.  Do not write anything on the folder.
  Check list.  A copy of this check list, with items ticked off.
  Coloured grade form Final presentation grading criteria (usually, green or blue, sometimes pink).  Do not staple to the other items.
  Order of items + staple.  The order of the items as below.  Use a simple staple in top left-hand corner of the sheets (except the final presentation grade sheet).
  Log sheet (usually pink, sometimes blue).  This is the form that you used in class to record your activities.  Make sure that all lines are filled correctly, according to the instructions.  Add up the points and insert the total on the box at the bottom.
  Self-feedback sheet.  The form (probably white) on which you wrote down feedback during your class.  Make sure that you keep a copy for yourself, so that you have a reminder when you do presentations later.  Not all classes got a copy; if this is your case, indicate this on this check list.
  Copies of your transparencies (PowerPoint slides) in miniature for your final presentation (probably p9)  Print 6 or 9 slides on a page, as shown below.  PowerPoint will do this for you (go to print and choose 6 slides per page).  The first or second slide will contain your full name, student ID and your contact information, as well as title, plan, etc.
  p7 feedback forms.  This is the form (probably yellow) that you got back after you did your p7 - your outside presentation.  You need at least two forms filled in by different people.  The forms must carry a stamp of the organization, a signature of the person in charge, and their email and telephone number.
  p7 handout.  This is the handout that you gave at the end of your p7.  Usually, no more than one page.
  p7 slides.  Miniature slides for your p7 should be printed as in the diagram below, 6 or 9 slides per page.
   

Optionally:  You may add one or two examples of your best other documents (such as posters, magazines, event programmes, articles, newspaper articles, that you designed or work with during your internship).  If you have sufficient number for yourself, include an original.  If you do not have sufficient copies for yourself, then make a photocopy.  (As a general rule for all your creations, always keep several copies for yourself, and never give away the last 2 copies.)  This item is optional; do not staple this item to the rest.

Note the following:

  • Make sure that your name is on all documents.

  • No plastic covers, no spiral bindings, use a simple staple in top left-hand corner of the sheets (except the grade sheet).

  • Quality is more important than quantity.

  • You must hand in all the documents in the class in which you do your p9.  No documents will be accepted after the class.  Do not even think of asking if you can bring documents later!

  •  

  Example of page with 6 slides


Title: Sub-title
My name
My affiliation

 

Radio 4
World Service

 

 

 

Plan

  1. First

  2. Second

 

 First part

  1. Drawbacks

  2. Advantages

 

 

 

 

  

 

 

 Conclusion

 

  

 

Click here for dates and important date changes.


 • Enrolment (inscription) • Overview (p1-p9) • On-the-job P (p7) • Final P (p9) • Rattrapage •

 
 
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