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Permission to use material from other sources

You may wish to include material from elsewhere in your article, for example, some text, a diagram, a graphic.  You may need to obtain permission to use this material in your article, even if it originates with you.  That is, even if you originally wrote the text that you wish to use in your S&G article, you may need to obtain permission from the copyright holder.  Permission is usually granted.

Even if you do not need to obtain permission, you must still provide references for the original source of your own text published elsewhere.

We would always recommend that you check with the original publisher if there is substantial overlap to ensure that they do not object to the use of the content in the new publication.  Chances are they will not - as it is common in the industry to grant back to the author the right to re-use their work in a later publication.  (SAGE's contributor agreement includes this term).

However, since the original publisher likely had copyright assigned to them, this should always be the first step.  If the agreement that was signed with the publisher is still available, you might first check the grant of rights section to see if any retained rights were listed.  For the articles that have 5-10% similarity to an S&G article, this is a rather minimal amount of overlap.  Since it is being used by the same author, the risk is very low that the publisher of these articles will object, especially if the scope and purpose of the S&G article is distinct from the earlier publications.

For any re-printed content, the following practice should be followed.  Where more than a line or two of content is being duplicated verbatim, the original publication should be cited.  Otherwise, any similar concepts should be restated in new terms, and if possible, refined or explored for the purpose of the new article.  Finally, it is always very important to provide a citation to the earlier works, even if permission is not needed.

The pdf document below will tell you if you need to, and how to, obtain permission to reprint and quote other copyrighted material in your own article.  The document contains a form that you can use to request permission.

Request permission immediately when you start working on your article in order to allow you time to obtain permissions and have them ready to send in with your final ms.

Because obtaining permissions can be time consuming, it is important for you to begin the process before you finish the final version of your article.  If you do not obtain permission before your final version, it may be necessary for you to delete the material and rewrite portions of the manuscript.  Alternatively, your the article may have be held for a future issue so that you can obtain permission.

You, the author, are responsible for obtaining all necessary permissions and for paying any associated fees.  You should always negotiate lower fees if any.  Permission must be granted in writing by the copyright holder.  Both print and electronic rights must be obtained.  You may use the form in the attached pdf to secure permission.

You should send your permissions to Sage at the time as you send your author agreement form.  

 Summary of Sage’s permission policy

Permission is required to reprint, paraphrase, or adapt the following in a work of scholarship or research:

  • any piece of writing or other work that is used in its entirety (e.g., poems, tables, figures, charts, graphs, photographs, drawings, illustrations, book chapters, journal articles, newspaper articles, magazine articles, radio/television broadcasts);

  • portions of articles or chapters of books, if the portion used is a sizable amount (750 words for books, 500 words for journal articles) in relation to the article or chapter as a whole, or regardless of size, if it captures the “essence” or the “heart” of the work, even if you are the author of the work;

  • any portion of a fictional, creative, or other nonfactual work (e.g., opinion, editorial, essay, commentary, lyrics, plays, novels, short stories); and

  • any portion of an unpublished work. Written, signed permission will be required in any circumstance previously addressed unless Sage specifically advises otherwise.

Due to the complex and evolving nature of the law, Sage’s permissions policy is subject to change.  You will find more information here:

A complete discussion of Sage’s permission policy is available in a separate document available from Sage.

Click here to get the pdf file with the Sage Permission guidelines 2003.
This will open a new window in your browser.

You will need a copy of Acrobat Reader to read this file.  You can get a free copy here.

  Go to the references page to know how to format your references.