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Individual Follow-up Committee

The decree of 07/08/2016 governing doctoral studies imposes the setting up of a Individual Follow-up Committee (IFC) for each doctoral student enrolled since 1 September 2016. The IFC is a permanent advisory board for the duration of each thesis, which includes the doctoral student, his / her supervisor (s) and at least two researchers or lecturers outside the laboratory, at least one of whom is not at University of Côte d'Azur (UCA). The composition of the IFC is established in consultation between the thesis supervisor and the doctoral student. For obvious reasons of conflict of interest, the members of the IFC may be examiners of the jury of defence but not referees. The IFC meets annually for at least the first two years of the doctoral thesis.

For the first year, the meeting date can be between 6 and 10 months after the start of the thesis and then at the end of the following years. Videoconferencing is possible for remote members. The IFC is an opportunity for the PhD student to critically assess his activities. It is an opportunity to expose and discuss the work carried out, the projects for the following year (experiments, training, etc.) and to present any difficulties encountered: scientific, material, relational, etc. A special interview between the doctoral student and the external members of the committee in the absence of his supervisors, and a special interview between the supervisors and the external members of the committee in the absence of the doctoral student, are strongly recommended by the ED SVS.

A report with the advice of this committee is required for re-registration the following year. It must take place before the date of re-registration in thesis and filed on ADUM at the same time as the re-enrolment request.

The reasoned favourable opinion of the IFC is compulsory for a request for derogation of registration in the 4th or 5th year.

The document Individual Follow-up Committee report (Word) should assist in the smooth running of this committee: It is a two-page sheet that guides the committee in its report. This report must be signed by all members of the committee and by the doctoral student. It will be submitted to ADUM with the application for re-registration.